Not a member? Join us today

Privacy Policy

Background

  1. On 25 May 2018, the General Data Protection Regulation (GDPR) came into force and supplements the Data Protection Act (DPA). More about the GDPR and its relationship to the DPA can be found on the website of the Information Commissioner’s Office (IPO) at ico.org.uk. The ICO is the body responsible for implementing the legislation.
  2. This Privacy Policy explains how the FIA obtains and manages personal data for which it is Data Controller as well as to set out its general approach to privacy and compliance with GDPR.
  3. The FIA takes its privacy and data protection obligations seriously and is registered with the ICO (Registration Ref: ZA335714).

About the FIA

  1. The FIA is an unincorporated members’ association – it is neither a charity nor a company.
  2. The registered address is c/o Falkland House, 14 Broadway, London, SW1H 0BH
  3. There are no paid staff, and it is administered by unpaid volunteers who work from home.

The FIA’s Main Object

  1. The FIA’s foundation document, its Constitution, states that its main objective is to “assist the people of the Falkland Islands to decide their own future for themselves in accordance with their own wishes.”
  2. To this end the FIA has members who pay an annual subscription; it publishes and distributes a Newsletter twice a year; it engages with academics, journalists and others who have an interest in the future of the Falkland Islands; it organises events and activities from time to time to enhance public awareness of the rights of Falkland Islanders to decide their own future; it stands ready to mobilise public opinion in support of Falkland Islanders if ever it seems that their future is to be decided without their consent.

Why do we hold and process personal data?

  1. We hold and process the personal data of members and supporters for such reasons as:
  1. to enable us to maintain contact with them to facilitate the distribution of the Newsletter, information on special events, and news which may be of interest to those that support the objectives of the Association;
  2. to process subscription payments made via the website;
  3. to keep a record of subscriptions made by members and communications with them;
  4. to ensure we do not send unwanted information to supporters or members of the public who have informed us that they do not wish to be contacted.

Legal Basis

  1. Under the GDPR we are obliged to explain the legal basis for holding and processing personal data. We do this in accordance with Article 6 of the GDPR using the justification of “legitimate interest”. By joining the Association and paying a subscription, members indicate their interest in and concern for the future of the Falkland Islands. Therefore, we assume that they are content to be contacted from time to time in connection with the objectives of the Association provided the contacts are relevant and not unreasonably frequent.

How and when do we collect information about you?

  1. The Association only collects, stores, and processes the information which you give us. We do not acquire information from other sources such as the internet or social media.

What information does the FIA collect about you?

  1. Most information is provided during the membership joining process and includes:
  • Name and Title
  • Membership type (Individual, Joint or Corporate)
  • Address
  • Telephone numbers
  • Email address
  • Year of Birth or Full Date of Birth if provided
  • Date joined FIA
  • Subscription Payments
  • Method of subscription payments (cheque, standing order etc)
  • Whether a printed copy of the Newsletters is requested
  • Reason for interest in the Falkland Islands

What does the FIA not collect?

  1. We do not collect or process personal information on such things as:
  • Bank details (although we see your bank details when you send us a cheque)
  • Credit or Debit card numbers
  • Health status
  • Political affiliations

How will the FIA use your data?

  1. The FIA will use your information for example to:
  1. send you a copy of the Newsletter and other information relevant to the Association’s work;
  2. administer your membership including reminding you about subscriptions renewals;
  3. draw your attention to any development relating to the Falkland Islands which we think might be of interest or concern;
  4. thank you for any contribution you have made to the Association by way of money, time, or skills;
  5. respond to any correspondence or query from you

Will the FIA share your personal information with anyone?

  1. We will only use your information within the Association for the purposes for which it was obtained.
  2. The Association will not, under any circumstances, pass your details to any other person or organisation without your explicit consent which must be obtained on every occasion.
  3. However, we will comply with legal requests from authorised, official bodies (eg, the police, HMRC etc) where disclosure is required or permitted by law.

How long will the FIA retain your personal information?

  1. We will retain your personal information so long as you remain a member.
  2. We will delete your details 12 months after you have ceased to be a member or at any time at your request.

Can I see what you hold on me?

  1. Under the Data Protection Act, you have the right to request a copy of the personal information we hold about you and to have any inaccuracies corrected.

How does the FIA keep my data safe?

  1. Your information is stored on an electronic database hosted by a reputable company under secure conditions. It is kept separate from the website. Access is over the internet by password and the only people who use it are selected and authorised members of the Executive Committee.
  2. The bare minimum of data required (name, address and email address) is held on our website to allow for recurring payments, made via PayPal, to be processed.
  3. Distribution of the Newsletter is conducted by the company which prints it. We provide distribution lists from which the printer creates mailing labels. The printer understands that these lists are to be treated as confidential, deleted immediately after use, and never passed to a third party.

When and why we will contact you?

  1. The FIA will contact you from time to time for the purposes set out above. We will avoid repeated communications on the same subject. Telephone calls will not be made at unsocial hours.

Website and Internet Aspects

  1. This privacy policy only applies to our website www.fiassociation.com Third party sites that are linked from our site are not covered by the FIA Privacy Policy and you should check the privacy policy for the site in question to determine how your information will be used when visiting that site. Note that sites outside of the UK and/or EU may not be covered by the GDPR or equivalent.
  2. PayPal. PayPal requires us to explain that PayPal and the FIA each have their own, independently determined privacy policies, notices, and procedures for the personal data they hold. They are each a data controller (and not joint data controllers). They should both: implement and always maintain all appropriate security measures in relation to the processing of personal data. They will:
  1. maintain a record of all processing activities carried out during PayPal transactions; and
  2. not knowingly do anything or permit anything to be done that might lead to a breach by the other party of the data protection laws.
  1. Cookies are used on the website. Information on their use is contained in a separate cookies policy document which may be viewed on the website.

Data Exchanges with the Falkland Islands

  1. GDPR does not apply in the Falkland Islands. All our systems (database and website) are based in the UK and covered, but when membership information is shared with the Committee in the Falklands, they make every effort to abide by the GDPR rules.

How to complain about this policy and raise privacy concerns.

  1. If you wish to have more information, wish to make a complaint, or have any questions about this policy, please contact the Honorary Secretary by:
  1. Email: honsec@fiassociation.com; or
  2. Write to: The Falkland Islands Association, c/o Falkland House, 14 Broadway, London, SW1H 0BH

Changes to this Privacy Policy

  1. This Privacy Policy may be updated from time to time to ensure we keep in line with the law and best practice.

Date Last Modified

April 2026